If your company is growing, it’s a telltale sign that you are doing things right in the business world. Sure this is great news, but if this is the case, it means that all aspects that permit your business to run need to be growing as well. This can include internet systems, business phone systems, and even employees. Upgrading your business’s phone system should be the first task done when it comes to expanding your business. If your company is looking for a cost-effective and efficient solution for telecommunications, then looking into a VoIP phone system will be the answer to all your problems.
Table of Contents
- 1 Saving Your Business Time and Money
- 2 Keeping All Important Information Private and Protected
- 3 Making the Switch to a Business Phone System Today!
- 4 Footnotes
VoIP phone systems are one of the most common types of business phone systems because of all the benefits they offer their users. With our world today being incredibly internet-driven, VoIP systems are one of the best choices for both small and large businesses to develop while still providing all that’s needed in terms of functionality. Before your business makes the choice of upgrading to a business phone system, here are some benefits these systems bring that can help advance your company.
Before you go any further though make sure you find out if your small business actually needs a phone system?
Saving Your Business Time and Money
If your business previously used old-school PBX systems then upgrading your operations is the virtual next step. Not only are they bulky and take up plenty of space, but they are also expensive. Setting up PBX systems takes specialized support and time, requiring ongoing maintenance. And yes, to answer that question, ongoing maintenance will also require costs and time that your business might not have available. If your business wants to grow while using this system, it’s a lot harder because your system will need overall change, more lines added, and new features that must be implemented. Again, this will require costing your business more money and more time.
By switching your business to a phone system that allows constant changes, no business interruptions, and all the features you may require for a low price, a VoIP business phone system is the way to go. VoIP phone packages will have different bundles available for all that your business could possibly need. These systems are affordable and can be used with an existing internet connection. Because these types of systems are connected to the internet, all calls and any daily tasks can be done through the web, which will result in cheaper costs. Most business phone systems are easy to set up and can grow along with your business. By offering more advanced features that are not only flexible but also affordable, can make your business one to compete with.
Read our price guide on how much a business phone system will actually cost you.
A One-Stop Shop When it Comes to Features
Switching to a business phone system will aid in simplifying your business communications as well. If you need to make calls to management, forward calls, and utilize communication tools, then an advanced system is the best option. Most business phone systems offer advanced features such as conference calling, online meeting options, consolidating communications, call routing, and many more. Instead of using the old and outdated tools that most PBX systems offer, you can focus on one cheap and modernized solution. Calling, messaging, Internet and other functions can work together on one set system, designed to work together.
When your business chooses to upgrade to a business phone system, your business will be able to utilize new features that consumer phone lines aren’t able to match. This one-stop-shop approach will allow your business to grow and integrate with all internet-based tools previously used. VoIP phone systems can offer to scale when needed, allowing it to grow with your business effortlessly. Phone lines can also be added as easily as they can be taken away. In terms of features, most VoIP providers don’t require users to pay for these added upgrades that would cost loads with other traditional providers.
Staying Connected Anywhere at Anytime
It’s no secret that desk phones are as good as dead, and even though some businesses still use them, the reality now is that business does not only need to happen at your own desk. So, why be chained to your tiny office for all your work requires? With remote working gaining the increased popularity, businesses need to determine different ways that work done outside of the office can be completed. With updated business phone systems, you are able to work from anywhere, without needing additional hardware or installations. This way, employees can use the same tools and features that they are most comfortable using, anywhere they wish.
A huge factor in a growing business is flexibility, and a modernized business phone system can offer plenty of upgrades to all users. By making team collaboration from any location seamless, can allow all employees to be on the same page, no matter where work takes them. In terms of VoIP systems, working from home, a coffee shop, or while lounging on a beach is made possible as long as there’s a stable internet or data connection.
Projecting a Professional Business Image and Reputation
When you are running a small business that’s looking to build or even a larger business that is making small advances, you will have many different jobs that need to be done. Sometimes, these small tasks must be done at the same time, and in doing so, you want to look like a professional as much as you can. A business phone system can give you all the tools you need to do so. By being able to route calls, set up automated assistants, use pro-level voicemail options, and call notifications that allow you to track customers’ needs will be a few things that can work in your favor.
Even if you are a one-person show, a VoIP phone system will be able to help you come off professional and establish a positive reputation. Hold music, call transferring and online task customization will allow you to provide top-notch, customer service seamlessly. Most businesses’ customer satisfaction levels will make or break their business, and your phone systems shouldn’t hold you back. Many customers or clients are demanding a positive and hassle-free interaction with the businesses they know and love, making it imperative that your growing business chooses a system that can keep up with all these demands.
Keeping All Important Information Private and Protected
When switching over to internet-based, or cloud-based, business phone systems, security becomes of the utmost importance. If you are using your personal cell phones, tablets, or desktops for business, then sometimes your privacy and data become at risk. Sure, giving your phone number to clients is great for mobility, but there are also chances of theft when doing so. VoIP phone systems let you control who contacts you and who you will contact when using your personal information.
Most advanced business phone systems allow you to separate physical networks into separate virtual networks, which can offer an additional layer of security for your company. Additionally, with all things surrounding your phone system being based online, you are able to monitor all activity and monitor your network for every use.
Making the Switch to a Business Phone System Today!
In today’s modern and digital age, technology is quickly becoming a part of our everyday life. With this, comes the most advanced tech trends that are making rapid and considerable strides in growing businesses. As your business grows, your communication, in turn, will also grow, and sometimes become more demanding. By choosing a trusted and qualified phone system, such as a VoIP system, your business will increase its efficiency significantly. The bottom line is that if you are still wrestling with a traditional phone system that isn’t allowing your business to soar, the time to make the change is now.
More importantly, find out how to get the right business phone number for your business.
- “Cost Saving Ideas for Phones for Small Businesses”
https://smallbusiness.chron.com/cost-saving-ideas-phones-small-businesses-42867.html Accessed September 15, 2021.
- “Five Benefits of a Business Phone System for Growing Your Small Business”
https://www.ringcentral.com/us/en/blog/business-phone-system-benefits/ Accessed September 15, 2021.
- “With a Cloud Phone System, ‘The Office’ is Wherever You Are”
https://www.vonage.sg/resources/articles/with-a-cloud-phone-system-the-office-is-wherever-you-are/ Accessed September 15, 2021.
- “How to protect your smartphone from hackers and intruders”
https://www.digitaltrends.com/mobile/how-to-protect-your-smartphone-from-hackers-and-intruders/ Accessed September 15, 2021.